Privacy Policy

This is how we handle your personal data

Who we are

EFS Circle Association in Värmland County
Organization number: 872000-3212
Address: Sandvikengården, 671 94 Brunskog
Phone: 0570-50025
Email: info@sandvikengarden.se

Sandvikengården is run by EFS in Värmland and is located by Lake Värmeln in western Värmland. Here we run courses and camps, rent out the area to groups and tourists, and also have a canoe center, a restaurant, and a kiosk.

What information we collect

We may process the following data about you: name, address, email address, telephone number, personal identity number, and allergy information (for food service and accommodation).

How we collect data

We collect data when you:

• Sign up for a camp or course
• Book accommodation, canoes or other activities
• Contact us via email, phone, or web form
• Submit an application form
• Paying for a service
• Included in an address tag from SPAR for targeted information
• Subscribe to our newsletter via Mailchimp

Why we process data

We process personal data in order to be able to:

• Manage registrations for camps and courses (agreement)
• Manage bookings for accommodation, canoes, etc. (agreement)
• Manage member registers (legitimate interest)
• Send invoices and meet accounting requirements (legal obligation)
• Send information to participants and members (legitimate interest)
• Send newsletters and marketing via Mailchimp (consent or legitimate interest)
• Send marketing material, e.g. about confirmation camps (legitimate interest, with interest balancing)

How long we store the data

• Data about participants in camps/courses is stored for a maximum of 3 years after the event has concluded
• The membership register is stored for as long as the membership is active
• Billing and accounting data are stored in 7 years according to the accounting act
• Address lists from SPAR are deleted after the mailing is completed
• Newsletter lists in Mailchimp are deleted when the recipient unsubscribes or remains inactive for a long period of time

Sharing of data

We do not share personal data with third parties, except:

• When required by law or an official decision
• When we provide information about confirmation candidates to the Church of Sweden for registration
• When we use Mailchimp as a service for newsletter management (name and email address)

Transfer outside the EU/EEA

Some data may be stored on servers outside the EU/EEA:

• Google services (e.g. email and document storage)
• Mailchimp (newsletter)

The transfer takes place in accordance with the GDPR regulations using so-called standard contractual clauses (SCCs).

This is how we protect the data

• Access restriction – only authorized personnel can view the data
• Password-protected systems
• Backup of digital information

We use cookies to collect visitor statistics through Google Analytics. We only use aggregated statistics and do not store any personal identifiers through cookies.

Your rights

You have the right to:

• Request a record extract of the information we hold about you
• Request correction or deletion of data
• Object to certain processing
• Get more information about how we process personal data